The reimbursement of charging costs is one of our specialties. Often there are multiple parties involved in a charging session: the one who charges a car (user), the owner of the charge station and sometimes a third party to pay for the charging costs. The owner of the charging stations pays for the energy used in the charging session and in some situations wishes to receive these costs from users of the charging station or a third party (e.g. employer).

As charging station owner you have access to your charging station in your E-Flux by Road account. A kWh tariff is set in the pricing settings of your charging station. The total amount of a charging session at your charging station is calculated based on this tariff and the number of kWh charged. For example: if you have set your tariff at 3- cents per kWh and someone charges 10 kWh the price of that session is 0,30 x 10 = 3 euro.

There are different situations around reimbursement possible. We discuss the most seen ones below.

If you use your EV for business purposes and own a charging station at home you'll be able to reimburse with your employer. Your employer can set up an E-Flux by Road account and invite you as employee. In this way you can connect your personal charging station to the account. Your employer can set the tariff that they want to reimburse. When everything is set correctly, there will be made 2 invoices every month: one for your employer to pay for the charge costs ánd one 'self-billing invoice' for the charge costs that we'll pay to you. This last one can be found in your own E-Flux by Road account.

Is your charging station publicly available? We'll make sure that your visitors that use the charging station will pay for the charge costs and you'll receive this amount. In this situation we'll also pay you the charging costs based on the 'self-billing invoice' we generate. The amount specified in this invoice will be transferred to your bank account. To be able to do this we'll forward the finished charging sessions to the charge card providers of your visitors and they'll make sure that those costs are paid to E-Flux by Road.

Are your charging stations located in the parking of an apartment complex? Energy is in those cases often paid for by the Home Owners Association and it is important that the energy used for charging cars will be paid by the residents that did charge their car and not by other residents. Next to that, visitors might also make use of the charging stations and need to pay themselves. To enable this will generate two invoices per month: one to the residents that use the charging station(s) to pay the costs to E-Flux by Road ánd one 'self-billing invoice' to transfer the costs to the HOA's bank account.

The self-billing invoice will be generated around the first day of the new month and paid within 30 days. The self-billing invoice of January will thus be generated in the beginning of February and paid on the last day of February.